Rules & Policies



Individual Units | Common Elements | Trash Disposal | Storage Rooms | Balconies/Patios | Pets | Enforcement | Miscellaneous

Unit Owners Association Rules and Regulations

These Rules and Regulations ("Rules") are consistent with the provisions of the Virginia Condominium Act and of the Condominium Instruments, which includes the Chestnut Grove Condominium Declaration ("Declaration") and the Bylaws for Chestnut Grove Condominium ("Bylaws") and all amendments thereto, as well as all policies and rules adopted by the Board of Directors. These Rules do not replace or amend provisions of the Declaration or Bylaws, or amendments thereto, which remain in full force and effect. In the event these Rules conflict with any provisions of the Declaration or Bylaws, the Declaration and Bylaws shall apply. Unit Owners are responsible for compliance with these Rules by themselves, their lessees, guests, employees and any occupant of their Units. This responsibility includes the payment of any monetary charges or assessments levied against such persons or themselves.

Individual Units

  1. No Unit Owner or resident shall direct or engage any employee or agent of the Condominium on any private business of such Unit Owner or resident, nor shall he direct, supervise or in any manner attempt to assert control over any such employee or over any contractor acting under a contract or agreement with the Association. Accordingly, neither the Board of Directors nor its designees will participate in the receiving of goods on behalf of Unit Owners or residents, or the admittance of maintenance personnel, except in the event of entry by the Association to abate a violation of the Condominium Instruments or Rules, or in the event of an emergency.
  2. Nothing, including, but not limited to, personal property, may be stored in any Unit's mechanical closet housing the Unit's air handler for the Association's heating and air conditioning.
  3. Residents may not use the plumbing appliances/facilities (kitchen appliances, bathroom facilities and laundry) in a manner other than that for which they were designed. For example, no improper disposal of rags, towels, sanitary napkins, diapers or food is permitted. No use of laundry appliances by non-residents is permitted.
  4. No Unit Owner shall do anything, including painting or covering, which would change the appearance of the exterior of the Unit entrance door without the prior written consent of the Board of Directors. Any replacement of the Unit entrance door must be first approved by the Board of Directors, and must conform to all colors, materials, and styles approved by the Board of Directors. Entrance door replacement and alteration shall be at the Unit Owner's expense. Holiday decorations which do not penetrate or damage the entrance doors are permitted, but must be removed within two weeks of the end of the particular holiday.
  5. Residents, their family, friends, invitees, guests, agents, professional or personal associates may not, by their conduct or actions, create annoyance or disturbance to the peace of other residents. No radio, television, stereo, musical instrument or any other device which produces sound is permitted to be plainly audible across or between buildings, across or between Units within a building, or plainly audible at fifty (50) feet in the parking lot or on the balconies or Common Elements between the hours of 11pm and 7am. No activity within a Unit which causes vibrations to travel through the floor, ceiling or walls to another Unit shall be permitted, including movement from a washing machine, dryer or other appliance, between the hours of 11 p.m. and 7 a.m. No disturbing or excessive noise, or anything which will interfere with the safety, rights, comforts or convenience of other residents, shall be made or permitted in the Units or Common Elements at any time. Excessive noise shall be defined as: a disturbing sound level emanating from a Unit or Common Element which can be heard within the confines of another Unit with its doors and windows closed.
  6. Units may be occupied by no more then the following number of residents (including both adults and children):

    1 Bedroom: 2 residents 1 Bedroom/Den: 3 residents

    2 Bedroom: 4 residents 2 Bedroom/Den: 5 residents

    3 Bedroom: 6 residents 3 Bedroom/Den: 7 residents

    Penthouse: 7 residents
  7. Unit Owners and residents shall not do or permit anything within the Unit causing excessive consumption of water, power or other common expense utilities.
  8. No Unit Owner may lease less than an entire Unit. Any Unit Owner leasing a Unit, or receiving any monetary compensation for the occupancy of a Unit, must provide the Association with a copy of a lease fully conforming to the requirements of the Condominium Instruments and Rules. The following restrictions also apply to any lease:
    1. The lease must be delivered by hand or mailed to the CGCA on-site office or the managing agent within seven (7) days of execution. Delivery is deemed complete upon receipt by either office. If the Board of Directors, its managing agent, or any member of the Association reports that a Unit Owner's Unit is occupied by someone other than the Unit Owner, yet CGCA or its managing agent does not have a copy of the lease agreement in its possession, this shall be deemed prima facie evidence that a lease has been executed.
    2. The lease must be for a term of not less than six (6) months.
    3. The lease must carry the name of every person residing in the Unit who is 18 years of age and older, the names of all minor children residing in the Unit, and a listing of all pets. The names must be consistent with the Resident Information Form.
    4. The lease must cover the Unit it its entirety and stipulate that the lessee/tenant may not sublease any portion of the Unit.
    5. The lease must specify that the lessee/tenant abide by all the Condominium Instruments, including the Declaration, Bylaws, and Rules, and that violation of these provisions is a default under the lease and constitutes cause for eviction by the Unit Owner or by the Board of Directors in the name of the Unit Owner at the Unit Owner's expense.
    Unit Owners must notify the Board of Directors or its managing agent immediately and in writing of their intent to renew the lease agreement with the lessee. All lease renewals must comply with these Rules and the Condominium Instruments; except that the minimum six (6) month rental period need not apply so long as all terms of the lease, other than the rental fee, remain the same. If any person not listed in the previous lease will be occupying the Unit, then a new, fullyconforming lease must be submitted, as described above. Unit Owners must provide their lessee/tenant with a copy of all the Condominium Instruments and Rules, and any amendments thereto, at the beginning of the lease period.
  9. All residents moving into or out of the Condominium must do so between the hours of 7 a.m. and 11p.m. so as to minimize the impact or inconvenience to others. Residents shall not block the common element parking lot, street, building entranceways, stairwells or Unit entranceways with vehicles or items at any time.
  10. No Unit Owner may make structural additions, alterations, or improvements in or to their Unit without the express written consent of the Board of Directors. Any such structural additions, alterations or improvement, including any changes or relocations of electrical wiring, lines or fixtures which could or would affect another Unit or the Common Elements, or increase water, gas or electric use by the requesting Unit, must have the express prior written approval of the Board of Directors. Any said additions, alterations or improvements shall not impair the structural integrity of any structure, or otherwise lessen the support of any portion of the Condominium or affect the quiet enjoyment of other residents. All requests for Board approval must be in writing and must contain a detailed description of the planned addition, alteration or improvement. The request must include: (1) a statement as to whether another Unit or Common Element would be affected by the change, and if so, how; (2) proof of notification of any other involved Unit Owner(s); (3) a final drawing, floor plans, or diagram of the addition, alteration or improvement; (4) a schedule of commencement and completion, including all dates; (5) identification of the qualified persons, mechanics, or firms who will be performing the construction, plumbing or electrical additions, alterations or improvements; (6) certificates of insurance of all contractors; (7) location or storage site of building materials; (8) plans for disposal of all waste materials; (9) a copy of all required Fairfax County permits; and, (10) any other information the Board of Directors may require to make a decision to approve or disapprove the proposed addition, alteration or improvement. If the Unit Owner wishes to make changes after submitting his request or during the construction, a revised/amended request must be submitted to the Board of Directors. The Board of Directors must answer any request within 60 (sixty) days after receipt of a complete application for approval. Failure by the Board of Directors to decide on a request within the stipulated time shall constitute consent of the Board of Directors to the proposed addition, alteration, or improvement. If a request for approval is denied, the reason(s) for disapproval must be stated as part of the written decision. The Unit Owner must promptly and properly dispose of any debris resulting from the work performed in or to their Unit.
  11. Screens shall be properly maintained and kept in all windows and sliding glass doors at all times. The screen on the sliding glass door must be kept properly in its track. Any repair or replacement shall be the Unit Owner's responsibility.
  12. All window coverings shall appear white or off-white in color from the outside. Any blinds, curtains, shades, etc. visible from the outside must be kept in good condition. Blinds must be hung properly, and not in an askew or separated manner. No rugs, blankets, tapestries, flags, sheets or plastic may be hung as window coverings or insulation at any time.
  13. Broken windows must be repaired or replaced within seven (7) days, or the owner must give the Board of Directors a written report of the prompt attempt to do so, along with the repair contractor/supplier's contract to do so and the projected date of completion of repair or replacement. If an Owner fails to repair or submit an appropriate contract with the Board of Directors, the Association will affect the repair using any means necessary (including locksmith fees if necessary), and charge the amount to the unit owner's account.
  14. Each Unit Owner shall keep Unit appliances, plumbing and appurtenances in good, safe working order and repair and in a clean and sanitary condition at all times. Failure to do so may result in Association exercising its right to enter any Unit to abate and/or remove any condition or thing at the sole risk and expense of the Unit Owner.
  15. Smoke detector(s) must be installed in each Unit and shall be maintained in proper working order at all times, in accordance with Fairfax County ordinance.
  16. No saunas, spas, steam baths, wood burning fireplaces or woodstoves or similar devices may be installed or used within any Unit.
  17. Unit Owners are responsible at all times for any damages to the Common Elements and their own or other Units when the damaging agent is within or emanates from their Unit.
  18. Each Unit Owner grants a right of access to their Unit to the Board of Directors, the Managing Agent and to any other person authorized by the Board of Directors for the purpose of inspections, and for the purpose of correcting any condition that is originating from the Unit and threatening another Unit or Common Element, or for the purpose of performing installations alterations and repairs to the mechanical or electrical services or other Common Elements in his Unit. Except in the case of emergency, the above mentioned shall make reasonable requests for entry prior to doing so and for a time reasonable convenient to the Unit Owners. In the case of emergency, right of entry shall be immediate whether or not the Unit Owner/Resident is present at the time.

    It is highly recommended that all Unit Owners/Residents provide a working key, burglar alarm codes, phone numbers and contact information to the Association's on-site office to enable entry should access to the Unit become necessary. If the Association does not have a working key, any access which becomes necessary due to an emergency shall be at the risk and expense of the Unit Owner.
  19. All Units except those on the ground level or above storage, trash or electrical rooms shall maintain sound suppressing flooring and/or 75% floor covering with sufficient padding in the living and dining rooms, all bedrooms and the hallways.

Common Elements

  1. For their safety, children aged twelve (12) or under must be supervised by a person aged sixteen (16) or over at all times while on the Common Elements, including the parking lot. Parents or legal guardians are fully responsible for the safety and behavior of their children at all times whether in a Unit, balcony/patio or in Common Elements including the pool, tot lot, tennis court and basketball court.
  2. Unit Owners and residents are responsible for the actions of their family members, friends, guests, invitees or any of their professional or personal associates and pets. No one is permitted to loiter in the hallways and stairwells or in the trash rooms, storage rooms and electric rooms, gardens, flowerbeds, shrubs, sidewalks or parking lots or any part of the Common Elements.
  3. Smoking, drinking and eating is prohibited in the hallways or stairwells, trash rooms, storage rooms and electric rooms of any Condominium building.
  4. With the exception of authorized personnel and routine passage to the trash rooms, no one is permitted in any of the electric rooms. Electric rooms cannot be used for storage or disposal of anything at any time.
  5. It is prohibited for any resident, family members, friends, guests, invitees or any of their professional or personal associates to create or permit annoyance or disturbance to the peace of the other residents. This includes, but is not limited to, making or creating any sound of any kind, natural or produced by machine or instrument, that is plainly audible between the buildings or across or between the Units within a building between 11 p.m. and 7a.m. This applies to the balconies and patios, parking lots or any vehicle in the lots, and in hallways or stairwells, trash rooms, storage rooms and electric rooms, and any other parts of the Common Elements.
  6. No personal property, including, but not limited to, baby carriages/strollers, tricycles, bicycles of any kind, skateboards, roller skates or blades, hot wheels, sporting equipment, or other articles of personal property, may be placed or left in any part of the Common Element hallways and stairwells, passageways, parking lots, sidewalks, lawns or landscaped areas. Any items so place or left may be confiscated and disposed of by the Association or its designees with no warning beyond these rules. The Association and its agents shall not be considered a bailee of any personal property so confiscated, and will not be liable for loss or destruction of such property. No items or materials resulting from renovations or construction in a Unit may be left for any amount of time in the hallways and stairwells, Common Elements, trash rooms, storage rooms or electrical rooms. These items shall not block the parking lot, street, sidewalks, building entranceways, stairwells or Unit entranceways or pose any inconvenience to other residents.
  7. Entranceways, hallways and stairwells must be kept absolutely free from any obstruction whatsoever at all times.
  8. Residents may not paint, decorate or alter in any way any Common Element, including landscaping, without express prior written consent of the Board of Directors.
  9. Residents may not connect a hose to or turn on any faucet or water outlet in the Common Elements for any purpose; except that, residents may use the faucet outside the boiler room to wash their personal vehicles. Residents need to provide their own hoses. The faucet may not be used to wash vehicles of non-residents, family members, friends, guests, invitees, or any of their professional or personal associates.
  10. Residents may not use the electrical outlets in the hallways for work being done in their Unit or outdoors.
  11. Loitering of any kind in the buildings or anywhere else on Chestnut Grove property is strictly prohibited. This includes standing around or waiting in a parked vehicle on the property or engaging in any activity prohibited by these rules. This shall also be a prohibition against any group on the property gathering to engage in any conduct or action prohibited by these rules. It is prohibited to interfere with, harass, impede or hinder the free passage of residents or vehicles traveling in the parking lot, either into or out of the property.
  12. No individual shall tamper with, damage, destroy, use or remove any fire protection system or fire extinguisher in any building according to the Fairfax County Fire Regulations; except that, the fire protection systems and extinguishers may be used where there is just cause for doing so. Fire extinguishers may not be used to prop open doors at any time. Both fire doors must be kept closed at all times.

Trash Disposal

  1. All refuse, garbage or trash must be properly secured in trash bags tied shut and deposited in and only in the trash bins in the trash rooms specifically designated for this purpose. In addition, refuse must be disposed of in accordance with the Fairfax County recycling requirements and deposited in the bins designated for this purpose. No one is permitted to place trash containers or bags of any kind the in the hallways, stairwells, walkways or other Common Elements or on any balcony or patio. No refuse, garbage or trash of any kind may be placed on the floor of any building trash rooms. All boxes must be broken down to fit in the designated bins.
  2. No furniture, appliance, floor covering, decorating material, scrap lumber and other construction material or hazardous waste may be placed in any building trash rooms or anywhere on and around the Common Elements or on any balcony or patio. Every resident is responsible for removal of such items from the Association's premises.
  3. Littering or causing debris or refuse of any kind to be left anywhere in the buildings or around the property is strictly prohibited. This includes, but is not limited to foodstuffs and wrappings, beverage containers, cigarette and cigar butts, etc. Trash receptacles are located through out the Common Elements for the disposal of such trash. These receptacles may not be used for the purpose of discarding household trash. They are intended solely to prevent littering.
  4. All dishwashers, stoves, refrigerators, washer and dryer and any plumbing fixtures removed from a Unit must be immediately removed from the property. Removal of these items is the responsibility of the Unit Owner. Any such appliance or fixture which is not immediately removed from the property shall be removed and disposed of at the expense of the Unit Owner.
  5. Tampering or unauthorized use of any electrical or phone panels or plumbing fixtures in the electric rooms, trash rooms and storage rooms is strictly prohibited.
  6. Bulk trash items (such as furniture) must be left at the curb side no earlier than Thursday evening and no later than Friday mornings at 7AM. Appliances such as dishwashers, stoves, refrigerators, etc. are not permitted and must be disposed of at the owner's own expense.

Storage Rooms

  1. To the extent available, residents may use reasonable space in the storage room of the building in which they reside. All items must be secured and labeled with the resident's name and Unit number. Any items not labeled as such may be discarded by Association personnel with no warning beyond these rules. All items must be stored in a careful, safe and orderly way. No Unit may use more than 1/14th of the floor space available (1/15th in buildings 11212 and 11232). All residents' items must be removed at the time they move out of the Condominium. Offsite Owners may not store items in the storage rooms for any period of time. Items may not be stored within twenty four (24) inches of the ceiling, exposed pipes or the sprinkler heads.
  2. None of the following may be stored in any storage room at any time, including, but not limited to:
    1. Food or food residue-bearing items (used grills)
    2. Fuels or charcoal
    3. Charcoal or gas grills
    4. Major appliances of any kind
    5. Paint or chemicals of any kind.
  3. No item of any kind may be stored in the passageway of any storage room.
  4. Keys to each storage room are available to new Owners from the previous Owners and to tenants from their Unit Owners. Any replacement key may be acquired from the Board of Directors or managing agent for a fee. Tenants who wish to purchase a key must present a letter of permission from their Unit Owner.
  5. Condominium storage rooms may not be used to store a resident's business equipment or inventory.
  6. Storage sheds, cages or similar structures shall not be used in the storage room without express prior written consent of the Board of Directors.

Balconies/Patios

  1. No balcony or patio may be used so as to create a risk of injury or damage to the Common Elements, other Units, or persons on the Association property. Standing on or climbing upon railings, jumping to or from any balcony, or in any manner improperly using a balcony or patio is strictly prohibited.
  2. Except as specifically provided herein, nothing may be placed or affixed on a balcony wall or patio railing, including, but not limited to, fabric, blinds, lattice, or screening of any kind, without the express prior written permission of the Board of Directors. Flower boxes or planters are permitted so long as they are not permanently affixed, hang inside the balcony wall or patio railing, and can be easily moved should work on the balcony or patio railing become necessary. Flower boxes and pots that fall from the balcony or patio shall be the sole liability of the resident. Bird feeders that prove to be a nuisance or drop excessive amounts of food to the Common Elements or other Units are prohibited.
  3. No clothing, laundry, rugs, blankets, etc. shall be hung from or placed on any patio or balcony or exterior portion of the Unit or building or any other portion of the Common Elements at any time.
  4. No clothes line or similar devices shall be permitted on any portion of the Condominium property including balconies and patios.
  5. Residents may install satellite dishes and antennae in accordance with federal communications laws. Satellite dishes may not exceed one meter (39 inches) in diameter, and no more than one satellite dish or antenna may be installed per Unit. No satellite dish or antenna may be affixed or installed on the Common Elements of Limited Common Element balconies or patios without the prior written approval of the Board of Directors; except that no approval is required for any installation of a satellite dish or antenna in an area within the exclusive use of the resident and which does not require any penetration through the Common Elements. For example, a resident may install a satellite dish on his balcony on a freestanding tripod, in a flower pot, or on any other free-standing item. In addition, without application for approval, residents may install their dish or antenna inside a window within the Unit. In no event, however, may a resident install a dish of antenna which in any way encroaches upon or penetrates any Common Element, or any other Unit, without the prior approval of the Board of Directors.
  6. No charcoal cooker, brazier, hibachi or barbeque grill, or any fuel or liquefied petroleum gas (LPG)-fired stove or similar device shall be ignited or used on balconies or patios or within fifteen (15) feet of any Condominium building. No bags of charcoal briquettes, lighter fluid or fuel tanks of any kind may be stored on balconies, patios or inside storage rooms or trash rooms.
  7. The storage of cooking devices using flammable or combustible liquids or LPG as a fuel source, including charcoal, lighter fluid and propane containers, is prohibited inside of, on any balcony or patio of or within fifteen (15) feet of any Condominium building.
  8. No Unit Owner or resident may paint, decorate or alter in any way the walls, railings, floor or ceiling of the balcony or patio without the express prior written permission of the Board of Directors. This includes, but is not limited to, the installation of permanent light fixtures and electrical outlets. Holiday decorations are permitted, but must be removed within two weeks of the end of the particular holiday.
  9. Balconies and patios cannot be used as an area for storage or to dispose of trash. The following items may not be kept on any balcony or patio for any amount of time: mattresses, appliances, boxes and bags, cans or bottles, refuse, garbage, food, building or remodeling materials, floor coverings, automobile parts, boats or boat parts, heavy machinery, trash bags or trash cans, sporting equipment, toys, bicycles, coolers, and cat litter boxes and supplies. This list does not cover every prohibited item. Only appropriate seasonal patio furniture intended for outdoor use may be used on balconies and patios. Furniture designed for indoor use such as couches, office chairs or other indoor furniture, such as kitchen or dining tables and chairs and coffee tables, may not be used as balcony or patio furniture.
  10. Hammocks or similar swings of any type may not be installed on balconies or patios without the express prior written permission of the Board of Directors.
  11. Balconies and patios may not be used as sleeping or guest quarters.
  12. Pet doors shall not be installed on sliding glass doors, entrance doors, or windows of any Unit or building. Animals shall not be placed or housed on any balcony or patio for any extended amount of time. Unit Owners and residents are responsible for any pet allowed unsupervised on the balcony or patio.
  13. Owners may not allow anyone using their Unit, including tenants, guests or invitees, contractors or others performing work in the Unit, to throw anything off the balconies or patios to the ground below. This includes cigarette and cigar butts and debris, cans, paper, furniture and items from home improvement, etc.

Pets

  1. The number of pets that can reside in any Unit is limited. No Unit can have more than three (3) cats and dogs, of which no more than two (2) can be dogs. The cumulative weight of the dogs cannot exceed seventy (70) pounds.
  2. All residents must declare their pets on the Resident Information Form. All pets must be inoculated and licensed as required by law.
  3. No pet shall be permitted on the Common Elements unless accompanied by a person maintaining control over the pet. The Fairfax County Leash Law for dogs must be strictly observed everywhere on the Chestnut Grove property including the parking lot, street and interior of any building. All dogs must be on a leash or carried by a person physically capable of maintaining effective control over the dog.
  4. Dogs must be walked only on the outer perimeter of the property in designated pet areas. Dog waste must be collected and disposed of immediately in the appropriate receptacles provided by the Association.
  5. No resident may keep or permit to be kept any farm animal or any wild, exotic or vicious animal as a pet. Any breed that is restricted by local, county or state law is prohibited on Chestnut Grove property at any time.

    Wild or exotic animal means any live monkey, raccoon, skunk, wolf, squirrel, leopard, panther, tiger, lion, lynx or any other warm-blooded animal, poisonous snake or tarantula which can normally be found in the wild state or any other member of the crocodilian species, including but not limited to alligators, crocodiles, caimans and gavials. Vicious animal means any animal, breed or individual, that constitutes a physical threat to human beings and other pets. Thus, it is unlawful for a resident to keep any animal which has evidenced a disposition to attack human beings or other pets without provocation, or is destructive to property.
  6. A resident may not own, keep, possess or harbor any animal or animals which frequently or habitually howl, bark, meow, squawk, bleat, crow or make such noise as to be plainly audible across or between Units or across and between buildings. Pets are subject to the same noise restrictions as people.
  7. A resident may not own, keep or harbor a member of the boa family of nonpoisonous snakes, including the boa constrictor or python.
  8. A resident may not use his Unit to maintain, keep, breed, board, or raise animals of any kind for commercial purposes. Only orderly domestic pets are permitted subject to these rules.
  9. A resident may not keep a pet in such a manner as to cause unsanitary conditions. Balconies and patios shall be kept free of pet wastes. Litter boxes and similar items on patios or balconies are strictly prohibited.
  10. After appropriate due process procedures, including notice and an opportunity for a hearing, the Board of Directors has the exclusive authority to determine that a pet constitutes a nuisance and to require its removal from the property at the Owner's expense.
  11. No pet shall be chained or leashed to any Common Element including, but not limited to, doorways, stairwells and landscaping. No Owner or Resident shall allow his/her pet unattended use of the Common Elements.
  12. Unit Owners are responsible for any damage to Common Elements or other Units created by their pet. All repair costs of damage will be assigned to the offending Unit Owner's account. This includes removal of feces by Association personnel.

Enforcement

The following enforcement procedures may be undertaken for violations of these Rules and the Condominium Instruments:
  1. On behalf of the Association, the Board of Directors (and/or its designee) may issue a citation to any Unit Owner whose behavior or use of property does not conform to the Condominium Instruments or Rules, or intentionally falsely accuses another Unit Owner of a violation or infraction.
  2. The Board (and/or its designee) may send a first notice of citation in writing and deliver it personally or by ordinary first class mail, to the Unit Owner at his/her address listed in the Association's records, and to the property address, if the Unit Owner's listed address is different from the property address.
  3. The first notice of citation shall generally advise the Unit Owner of the nature of the offense and the provision of the Condominium Instruments and/or Rules which has allegedly been violated, specify the remedy required, and state the number of days (if applicable) within which the Unit Owner must complete corrective action.
  4. If the Unit Owner does not remedy the offense within the number of days requested in the notice of citation, does not cease and desist from the alleged violation, the Board has elected not to send a first notice of citation or the Unit Owner is cited for an additional violation of the same provision of the Rules or Condominium Instruments for which the Owner has been previously cited within the prior 24 months, the Board of Directors (and/or its designee) may issue a final notice of citation and right to hearing, which shall notify the Owner of the nature of the offense and the provision of the Condominium Instruments and/or Rules which has been violated and include any additional information deemed important by the Board of Directors about the offense.
  5. The final notice of citation and right to hearing shall also warn the Unit Owner of the monetary charges or other specific sanctions that may be imposed for the alleged violation of the Condominium Instruments or Rules, and shall inform the Unit Owner of his/her right to request a hearing before the Board of Directors to contest the citation. The final notice of citation shall request the Unit Owner to confirm in writing by a certain date his or her desire for a hearing to contest the citation.
  6. The Board (or its designee) shall deliver the final notice of citation and right to hearing by hand or registered or certified mail, return receipt requested, to the Unit Owner at his/her address listed in the Association's records, and to the property address, if the Unit Owner's listed address is different from the property address. Notification will be deemed effective if any Unit Owner fails or refuses to sign for any registered or certified mailing from the Association.
  7. If the Unit Owner has not requested a hearing in writing by or before the hearing confirmation date, the Unit Owner shall be deemed to have waived the right to a hearing and the Board of Directors shall have the power to impose monetary charges and/or suspend privileges pursuant to the authority granted in Section 55-79.80:2 of the Code of Virginia, as amended, and the Condominium Instruments. The Board of Directors shall not be required to conduct a hearing unless the Unit Owner requests a hearing in writing by or before the deadline set forth in the final notice of citation and right to hearing.
  8. When a hearing is requested by the Unit Owner in writing by or before the deadline, the Board of Directors shall set the time, date and place of the hearing at its discretion, with reasonable consideration given to the scheduling needs of the Unit Owner.
  9. Written notice of the time, date and place of the hearing shall be delivered to the Unit Owner by hand or mailed by registered or certified mail, return receipt requested, to the Unit Owner at least fourteen (14) days in advance of the hearing date. At the hearing, the Unit Owner shall be given a reasonable amount of time to present any and all defenses to the citation. The Unit Owner may be represented by counsel at the hearing if the Unit Owner chooses to engage counsel for the hearing.
  10. Following the hearing, the Board of Directors shall meet in executive session to determine whether satisfactory proof of the alleged violation was presented to impose monetary charges and/or suspend privileges. Monetary charges may not exceed $50.00 for a single offense or $10.00 per day for any offense of a continuing nature, although the Board reserves the power to increase these maximum sanctions if the Virginia General Assembly enacts legislation in the future that permits the Board to do so. The Association shall treat monetary charges as an assessment against the Unit Owner's Unit. The Board of Directors may also suspend the right of the Unit Owner and the right of such Unit Owner's household, guests, employees, customers, agents, invitees and tenant and the tenant's guests and invitees to use the Common Element facilities for a period not to exceed ninety (90) calendar days for any first time violation of the Condominium Instruments and/or Rules or for any period during which assessment, which is more than sixty (60) days past due, remains unpaid. The Board reserves the right to impose suspension that exceeds ninety (90) days for repeated violations of the Condominium Instruments and/or Rules.
  11. The Association (through the Board's designee) shall advise the Unit Owner of the hearing results in writing delivered by hand or mailed by registered or certified mail, return receipt requested, to the Unit Owner at his or her address of record with the Association within seven (7) days of the date of the hearing.
  12. The Board of Directors reserves the power to hold Unit Owners legally responsible for ensuring that the members of their household, and their tenants, guests, or invitees comply with the Condominium Instruments or Rules.
  13. The procedures outlined in these rules may be applied to all violations of the Condominium Instruments and Rules, but do not preclude the Association from exercising other enforcement procedures and remedies authorized by the Association's legal documents, including, but not limited to, the initiation of suit or self-help remedies. The Board of Directors reserves the power to assign all of its powers and responsibilities herein to a standing or special committee of its choice or to its manager or managing agent.

Miscellaneous

  1. All Unit Owners are responsible for damage or destruction caused by family members, friends, guests, invitees, agents, professional or personal associates, tenants and their family members and pets to any part of the Chestnut Grove property including, but not limited to landscaping, pool, tennis court, tot lot, basketball court, parking lot, lights any part of the buildings including windows, doors, paint, carpet, tile, mailboxes, walkways or bulletin boards.
  2. Every Unit Owner must have a current address or the address of a legal agent registered with the Association. Every Unit must have a current Resident Information Form at the on-site office listing all residents, and children (including age of children), the non-resident Owner's or Agent' s current address, and pets. This form must be signed by all residents eighteen (18) years and older. All Owners must promptly notify the Association, either through the managing agent, or directly to the on-site office, of any change in address or other contact information.
  3. No hazardous waste materials, gasoline, explosives, LPG tanks or any such flammable materials may be kept, stored, used or discharged anywhere on the Chestnut Grove property including the area behind the tennis courts and basketball courts. This includes any class of fireworks or firecrackers.
  4. No individual shall post any sign, notice, advertisement or poster of any kind on the Common Elements. "For Rent" and "For Sale" signs, visible from any window of any Unit, are prohibited unless posted during open houses and removed immediately after said open house is over. No individual may remove any Association notice from the building bulletin boards. Bulletin boards are to be used solely for resident and Association communication. Business advertising is strictly prohibited.
  5. It is prohibited to threaten to do any harm to any resident or to any other Owners or residents, any Association personnel, Board members, Board Committee members or Board contractors present on the property or to any of their family members, which may be deemed to be a violation of Virginia law.
  6. No activity in violation of local, state or Federal law or local or county ordinances may be conducted in any Unit or anywhere on Chestnut Grove property.
Adopted November 2007. These Rules and Regulations replace any other version dated prior to November 2007.
Chestnut Grove Condo